Room Rental: OHSU Trainers

Classroom reservations for OHSU trainers is done using Groupwise.

Reserving a training room using Groupwise

Due to GroupWise limitations, appointment requests scheduled past six months will be declined. Submit appointments with care.

GroupWise Proxy Access to the BICC training rooms is restricted to ITG's IT Training staff due to the confidential information in the appointment. You can still do busy searches even though you cannot view the calendar.

1. From within GroupWise select Tools > Busy Search.
   NOTE: Select at least 14 days to get a better list of potential dates.
2. In the To: line enter the room resource name and press Enter. BICC Training Room resource names are: BICC104, BICC120, BICC121 or BICC122.
   The MSB Training Room resource name is: MSBTraining932.
   
3. Click OK to view available room times.
4. Select a suitable time and click Request Meeting.
5. The Subject line MUST include the name of the class and the software used for the training.
6. The Location should be the same as the resource name.
7. In the body of the Message include the following (both label and details):
   
   Trainer Name: <detail here>
   Trainer Phone: <detail here>
   Contact Name: <detail here> if different from Trainer information
   Contact Phone: <detail here> if different from Trainer information
   Alias Number: <detail here>
   Fiscal Authority Name: <detail here>
   FAID#: <detail here>
   
   NOTE: These rooms are designed to reject appointments that do not contain the proper information. REMEMBER TO INCLUDE THE LABEL INFORMATION; e.g., "Contact Name", "Alias Number", etc., IN THE MESSAGE AREA.

After sending the appointment, you will receive one of two automated e-mail responses informing you that:

1. Your request was declined - a schedule conflict or incomplete information in the message area; or
2. Your request is waiting to be confirmed by IT Training - An accepted e-mail will follow within 24 hours.

If you are new to the BICC training rooms or have not previously attended a brief orientation, you will need to do so prior to using the room. Please contact IT Trainng at (503) 494-6677, option 2 to schedule an orientation.

If you need software installed or require any modifications to the training workstation it is critical that you make prior arrangements. This requires two additional appointments (no charge):

• An Install appointment
• An Uninstall appointment.

Contact IT Training for further details at 494-6677, option 2.
Room use agreement handout (PDF)

Other Resources

• Room Specifications
• GroupWise Support Pages