Web Conferencing at OHSU
Acrobat Connect

Web conferencing services at OHSU are contracted annually between the Educational Communications department and a reseller of Adobe Acrobat Enterprise Professional. Departments may purchase access to web conferencing for an annual fee of $200 giving exclusive access to a 100-seat virtual web conferencing room available 24 hours a day, seven days a week.

Features of Acrobat Connect include streaming audio and video, whiteboarding, online annotation tools, application and desktop sharing, web conferencing capability, Macintosh compatibility and attendee management.

A variety of audio options are available while using Acrobat Connect web conferencing:

• Streaming Internet audio using a microphone interfaced to the presenter's computer. Attendees hear the presenter's voice using computer speakers or earphones. Audio may be captured and recorded for on-demand replay. This method is not recommended when audio clarity or completness of the speaker's message is important.
• Integrated conference calling using conventional telephones. In this mode, audio may be captured if the session is recorded and played back on demand.
• FreeConference.com reservationless telephone conferencing calling using conventional telephones. Long distance charges apply and appear on each attendee's telephone bill. No other fees are assessed. In this mode, no audio is captured if the session is recorded due to the fact that an independent phone carrier is used.

Web conference-using departments are responsible for managing their users, training presenters and producing their events. Optional, integrated audio conferencing may be purchased through Premiere Global Services or non-integrated telephone services may be used if event recording is not required. Contact Educational Communications for more information regarding this service.

Features (adapted from the Adobe website)

Always-on personal meeting rooms Adobe® Acrobat® Connect™ meeting rooms are easy to access at any time through personal meeting room URLs.
Macintosh support Acrobat Connect online personal meetings are fully supported for users of Mac OS X v.10.2, 10.3, and 10.4, on both PowerPC® and Intel based Macs.
Application and desktop sharing Hosts can expand the viewing area for shared applications, documents, and whiteboards to fill the entire screen of participants. Hosts can choose to synchronize the view of all participants.
Attendee management Hosts can view who is in the meeting room in addition to the participant's role (host, presenter, or participant) and status (whether the participant is connected).
Full-screen mode Share presentations, videos, or applications in full-screen mode.
Start Meeting Use the convenient Start Meeting feature to start an ad hoc meeting and invite participants from within Adobe Acrobat® 8 and Adobe Reader® 8 software.
Participant permissions Meeting hosts can control attendee permissions either before the meeting or from within the meeting room. Rights can be assigned either by using predefined roles or by using the participant's rights feature.
Whiteboarding and annotation tools Annotate over screen sharing using standard whiteboarding tools and shapes.
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