Planning on hosting a volunteer or mentoring a student this summer?

Mentoring high school and undergraduate students is an important part of our research work at OHSU. Here’s a checklist of steps you need to take to ensure your trainee has the best experience possible.

What we need to know about volunteers and intern:

If you are mentoring a high school or undergraduate student or teacher this summer, either on your own or through a program (such as CURE, ASE, OIDD Summer Youth Employment Program, Murdock Collaborative Research Program, CROET Summer Student Research Awards, Partners in Scientific Inquiry, etc.), please email Susan Shugerman, Assistant Vice Provost for Education Outreach, with the name and grade level (high school or undergraduate) of the individual(s) you are mentoring. Indicate if they are here as a participant in a particular program.

Steps to ensure your trainee has the best experience possible:

  • You must register your student with Research & Academic Volunteer Services if he/she is (all must apply):
    • 16 years of age or older,
    • commits to at least 40 hours of work total,
    • does not have the same level of responsibility as employees (duties will be reviewed by Volunteer Services), and
    • is not being paid by OHSU or any outside organization.

Registration with Research & Academic Volunteer Services will ensure the student’s eligibility for Workers’ Compensation benefits in the event of a work related injury. For more information about Research & Academic Volunteers, please visit the Research & Academic Volunteer Services website.

  • The hosting department must register students who do not meet the above requirements according to the Visiting Scientists Policy (as “Unescorted Visitors”). For more information on duties and registration of these individuals please consult with your HR Business Partner.
  • The hosting department must register students who are employed by OHSU as employees through Human Resources. If the student is being paid, they are in the OHSU system and are automatically covered by Workers’ Compensation.

Protecting your interns and volunteers:

  • For all minor students (under the age of 18), the hosting department must complete of a Parental Consent form. The hosting department keeps the completed forms on file for five years. (Note – students at OHSU in conjunction with Saturday Academy’s ASE program do not need to fill out OHSU’s Parental Concent form. Saturday Academy consent forms provide all necessary information and coverage.)
  • If your student is under the age of 18, you must also read the Guidelines for Hosting Minors in Labs at OHSU and keep a signed copy on file for five years.

Join the party for volunteers!

The Office of Science Education Opportunities is hosting a Summer Welcome pizza party for high school and undergraduate students and teachers on campus this summer, to meet peers and learn about campus programs and resources. An invitation to this optional event will be sent to all OHSU mentored and visiting summer students. Please make a note of these dates and times:

  • West Campus – Tuesday, June 26, 12 – 1:30 p.m., ONPRC, Malinow Lunch Room
  • Marquam Hill Campus – Thursday, June 28, 12 – 1:30 p.m., BICC Gallery

Questions related to students on campus should be directed to Susan Shugerman.

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