Updated: Guidelines for visiting students

If you are mentoring a student this summer, please refer to the updated guidelines below, prepared by the Office of Science Education Opportunities in cooperation with Risk Management and Human Resources. These guidelines are for use beginning immediately.

You will register your student with Research and Academic Volunteer Services if he/she is (all must apply):

• 16 years of age or older
• commits to at least 40 hours of work total
• does not have the same level of responsibility as employees (duties will be reviewed by Volunteer Services)
• is not being paid by OHSU or any outside organization

For more information about Research and Academic Volunteers, please visit the Volunteer Services website.

The hosting department will register students who do not meet the above requirements according to the Visiting Scientists Policy: For more information on duties and registration of these individuals please consult with your HR Business Partner.

For all minor students (under the age of 18), the hosting department must also insure the completion of the Guidelines for Hosting Minors in Labs at OHSU 2011, which includes a Parental Consent form.  The hosting department keeps the completed forms on file for three years.

The hosting department will register students who are employed by OHSU as employees, through Human Resources.

Questions related to students on campus should be directed to Susan Shugerman, Assistant Vice Provost for Education Outreach and Collaboration.

Thank you, and have a great summer!